ACADEMIC REGULATIONS 2019
–202
Responsibility of: Head of Academic Registry
Approval date: 04 November 2019
Approved by: Academic Board
Review date: February 2020
Consultation via: Academic Regulations Review Committee
Published by: Academic Registry, University of West London
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Table of Contents
Glossary and Acronyms 8
Glossary 8
Acronyms and Abbreviations 17
Section 1 – Introduction 20
1. Introduction to the Academic Regulations 20
1.1. What are the Academic Regulations 20 1.2. Applicability ofthe Academic Regulations 20 1.3. Scope of the Academic Regulations20 1.4. Approval of Regulations, Courses and Modules 21 1.5.Academic Credit Accumulation Scheme 21 1.6. Award of AcademicCredit 22 1.7. Student Conduct 22
Section 2 – Admissions 22
2. Admissions 22
2.1. Admissions Overview 22 2.2. Recognition of Prior Learningand Admission with Advanced Standing Credit 23 2.3. Rescinding ofAwards 24 2.4. Revocation of Awards 24 2.5. Falsification ofDocuments 24 2.6. Permission to Study in the United Kingdom 25
Section 3 – Enrolments and Tuition Fees 25
3. Enrolments and Tuition Fees 25
3.1. Enrolment and Registration 25 3.2. Concurrent Study 26 3.3.Student Identity Card 26 3.4. Tuition Fee Payment 26 3.5. Change ofCourse of Study 27 3.6. Modes of Study 27
Section 4 – Module Registration and Attendance 27
4. Module Registration and Attendance 27
4.1. Minimum and Maximum Period of Registration (Duration ofStudy) 27 4.2. Module Registration 29 4.3. Erasmus Exchanges andStudy Abroad 29
Section 5 – Attendance and Engagement 30
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5. Attendance and Engagement 30
5.1. Attendance and Engagement Requirements 30
Section 6 - Conduct of Assessment 31
6. Conduct of Assessment 31
6.1. Assessment Principles 31 6.2. Coursework 32 6.3. Penaltiesfor Late Submission of Assessment 32
Section 7 - Examinations 33
7. Examinations 33
7.1. Setting of Examination Papers 33 7.2. Examination Timetable33 7.3. Oral Examinations 34 7.4. Invigilated Examinations 34 7.5.Illness and Mitigating Circ*mstances for Invigilated Examinations34 7.6. The Publication of Results to Students 34
Section 8 - Undergraduate Regulations 35
8. Undergraduate Regulations 35
8.1. Scope of Undergraduate Regulations 35 8.2. Module Passes 358.3. Number of Module Attempts at Level 3 35 8.4. Number of ModuleAttempts at Levels 4, 5 and 6 36 8.5. Resits 36 8.6. Retakes 378.7. Compensation 38 8.8. Progression Requirements 38 8.9. Failureto meet Progression Requirements 39 8.10. Awards 39 8.11. Creditsand Named Awards 39 8.12. Award Requirements 39 8.13. Requirementsfor an Exit Award of Certificate of Achievement at Level 3 40 8.14.Requirements for an Award of Certificate of Personal andProfessional Development 41 8.15. Requirements for an Award ofCertificate of Higher Education 41 8.16. Requirements for an Awardof Diploma of Higher Education 41 8.17. Requirements for an Awardof Foundation Degree 42 8.18. Requirements for an Award of OrdinaryDegree 43 8.19. Requirements for an Award of Honours Degree 438.20. Calculation of Final Grade and Classification of HonoursDegree 44 8.21. Variations to Calculation of Final Grade 44 8.22.Calculation of Final Grade for January Start Students 45 8.23.Calculation of Final Grade for Students Recommencing Study inAcademic Year 2019-20 after
Absence 45 8.24. Calculation of Final Grade for StudentsRecommencing Study after Absence from Academic Year
2020-21 onwards 45 8.25. Requirements for an Award of DegreeApprenticeship Honours Degree 46 8.26. Aegrotat Awards 46 8.27.Posthumous Awards 46
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47 Section 9 – Postgraduate Taught Regulations
9. Postgraduate Taught Regulations 47
9.1. Scope of Postgraduate Taught Regulations 47 9.2. GeneralRequirements 47 9.3. Award of Academic Credit 47 9.4. Submission toAssessment 47 9.5. Progression Regulations for Integrated Masters48 9.6. Progression Regulations for Extended Masters 48 9.7. ModulePasses 48 9.8. Number of Module Attempts 49 9.9. Resits 49 9.10.Retakes 49 9.11. Compensation 50 9.12. Failure 51 9.13. Awards 529.14. Taught Postgraduate Award Requirements 52 9.15. Requirementsfor Award of Postgraduate Certificate 53 9.16. Requirements forAward of Postgraduate Diploma 53 9.17. Requirements for Award ofIntegrated Masters Degree 53 9.18. Requirements for Award ofMasters Degree 53 9.19. Requirements for Award of Extended MastersDegree 54 9.20. Calculation of Final Mark 54 9.21. Requirements forMerit and Distinction 54 9.22. Aegrotat Awards 55 9.23. PosthumousAwards 55
Section 10 – Postgraduate Research Regulations 56
10. Postgraduate Research Regulations 56
10.1. Principles 56 10.2. Application and Entry Requirements 5810.3. Initial Enrolment 59 10.4. Registration 59 10.5. TheRegistration Period 60 10.6. Supervision 61 10.7. Programme ofStudy 62 10.8. Monitoring Progress 67 10.9. Transfer ofRegistration from MPhil to PhD 68 10.10. The Submission 68 10.11.Examinations 72 10.12. Examination Procedure 73 10.13. TheCandidate’s Responsibilities in the Examination Process 73 10.14.Examiners 74 10.15. First examination 75 10.16. Re-Examination 7710.17. Following the Award 80
Section 11 – Assessment Boards 81
11. Assessment Boards 81
11.1. Purpose of Assessment Boards 81 11.2. Responsibilities ofthe Chair of Assessment Boards 82
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11.3. Responsibilities of the Secretary to Assessment Boardwithin the Assessment Process 82 11.4. Responsibilities of the Headof School/College within the Assessment Processes 82 11.5.Responsibilities of Course and Module Leaders 82 11.6. ExternalExaminers 83 11.7. Managing exceptional External Examiner absencefrom Assessment Boards 84 11.8. Pre-Boards 84 11.9. ModuleAssessment Boards 84 11.10. Membership of Module Assessment Boards85 11.11. Student Progress Boards 85 11.12. Membership of StudentProgress Boards 86 11.13. Joint Assessment Boards 86 11.14.Membership of Joint Assessment Boards 87 11.15. Resit Boards 8711.16. Award Boards 87 11.17. Membership of Award Boards 88
Section 12 – Academic Offences 89
12. Academic Offences 89
12.1. Academic Offences Principles 89 12.2. Plagiarism 90 12.3.Poor Academic Practice 90 12.4. Severity of Academic Offences 9012.5. Minor Offence 91 12.6. Major Offence 92 12.7. Appeals 94
Section 13 – Exceptional Circ*mstances 95
13. Provisions for Exceptional Circ*mstances 95
13.1. Exceptional Circ*mstances Explanation 95 13.2. Extensions95 13.3. Mitigating Circ*mstances 95 13.4. How to Submit Mitigationbefore the Assessment Deadline 96 13.5. Mitigation for anExamination or Timetabled Assessment 96 13.6. Late Mitigation 9713.7. Evidence to Support Late Mitigation Applications 97 13.8.Mitigation Panel 97 13.9. Outcome of the Mitigation Consideration98 13.10. Appeal against the Mitigation Outcome Decision 98 13.11.Deferral of Studies 99 13.12. How to request a Deferral of Studies99 13.13. Explanation of Deferral and Withdrawal from Studies 10013.14. Withdrawal 100 13.15. Student-Initiated Withdrawal 10013.16. University-Initiated Withdrawal 101 13.17. Consequences ofWithdrawal 101
Section 14 – Appeal Regulations 102
14. Appeal Regulations 102
14.1. Appeal Process Overview 102 14.2. Grounds for Appeal102
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14.3. Submitting an Appeal 103 14.4. Actions on Receipt of anAppeal 103 14.5. Appeal Panel Membership 104 14.6. Appeal PanelProcedure 104 14.7. Notification of Outcome of an Appeal 105 14.8.Actions where an Appeal is Upheld 105 14.9. Actions where an Appealis Not Upheld 106 14.10. Review by the Office of the IndependentAdjudicator (OIA) for Higher Education 106
Section 15 - Appendices 107
15. Appendices 107
Appendix 1 107
1. The Role and Responsibilities of the University ResearchDegrees Sub-Committee 107
1.1. Terms and Conditions of the University Research DegreesSub-Committee 107 1.2. Membership of the University ResearchDegrees Sub-Committee 108 1.3. Constitution and terms of referenceof the University Research Degrees Sub-Committee 108
Appendix 2 109
2. Specimen PhD Thesis Title Page 109
Appendix 3 110
3. Specimen Professional Doctorate Title Page 110
Appendix 4 111
4. Table of the Register of Exemptions 111
4.1. Special Regulations for all variants of the PgDip NursingCourse 116 4.2. Special Regulations for BNursing (Hons), BSc (Hons)Nursing, BSc (Hons) Operating Department
Practice, BSc (Hons) Midwifery Courses and FdA Healthcare PlaySpecialism, including Apprenticeships 116
4.3. Special Regulations for Award Classification of BSc (Hons)Midwifery Courses, including Apprenticeship 118
4.4. Special Regulations for all variants of the MSci NursingCourse 118 4.5. Special Regulations for the MSc Paramedic Science120 4.6. Special Regulations for the FdSc Nursing Associate,including Apprenticeship 121 4.7. Special Regulations for BSc(Hons) Aviation Management with Commercial Pilot Licence andBSc
(Hons) Aviation Management with Commercial Pilot Licence (frozenATPL) 122 4.8. Special Regulations for Award Classification of BSc(Hons) Aviation Management with
Commercial Pilot Licence and BSc (Hons) Aviation Management withCommercial Pilot Licence
(frozen ATPL) 124
4.9. Special Regulations for BMus (Hons) Music Performance(Service Musicians) 125 4.10. Special Regulations for BA (Hons)Professional Acting (Drama Studio London) 125 4.11. SpecialRegulations for the Postgraduate Diploma in Law – Legal PracticeCourse (LPC) and the
LLM Legal Practice 126
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Glossary and Acronyms
Glossary
Academic Board: the Academic Board is responsible for academicgovernance, academic
standards and quality and the student experience. See
uwl.ac.uk/sites/default/files/Departments/About-
us/academic_board_terms_of_reference_september_2018_confirmed_26-09-18_0.pdf
Academic Credit: see Credit.
Academic Judgment: a judgment where only the opinion of anacademic expert is
sufficient, for example decisions on assessment, degreeclassification, fitness to practice,
research methodology, course content and outcomes.
Academic Level: The relative complexity, depth of study, andlearner autonomy required in
relation to a module in the context of its discipline. Levelsare determined by National
Frameworks: the Framework for Higher Education Qualificationsand the Regulated
Qualifications Framework. Seewww.qaa.ac.uk/docs/qaa/quality-code/qualifications-
frameworks.pdf. Each module is assigned a level from thefollowing scale:
Level 3: Preliminary
Level 4: Certificate
Level 5: Foundation
Level 6: Honours
Level 7: Masters
Level 8: Doctoral
Academic Misconduct: see Academic Offence.
Academic Offence: any attempt to gain an unfair advantage inassessed work - whether
examination, practical or coursework - by deception orfraudulent means. See also
Plagiarism.
Academic Quality: refers to how and how well a higher educationprovider supports
students to enable them to achieve their award. It coverslearning, teaching and
assessment, and all the different resources and processes aprovider puts in place to help
students progress and fulfil their potential.
Academic Quality Office: the professional central serviceresponsible for overseeing the
assurance and maintenance of the University’s academic standardsand the quality of its
higher education provision to ensure it meets agreedexpectations, including those of its
academic partnerships, for example by approval, monitoring andreview of modules and
courses.
Academic Registry: the professional service overseeing thegovernance of academic
administration within the University, for example the academicregulations, mitigation and
academic offences, and School and College governance.
Academic Regulations: guarantee the standards of all of theUniversity’s awards. The
Regulations are the responsibility of the Academic Board, andare reviewed and revised
annually through the Academic Regulations Review Committee.See
uwl.ac.uk/sites/default/files/Departments/About-
us/arrc_tors_and_membership_30_april_2018.pdf
Academic Standards are the standards that individualdegree-awarding bodies set and
maintain for the award of their academic credit orqualifications. These may exceed the
threshold academic standards. They include the standards ofperformance that a student
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needs to demonstrate to achieve a particular classification of aqualification, such as a first-
class honours degree classification in a certain subject or theaward of merit or distinction in
a master’s degree.
Academic Year: the Higher Education Statistics Agency (HESA)defines an Academic
Year as a period running from 1 August to 31 July. This is theperiod of time used by the
University to frame its activities, with policies andregulations normally written by academic
year. For students, the definition of an Academic Year willvary, depending on their course
of study. Students commencing an undergraduate course willtypically commence study in
September and end their year the following June. Undergraduatestudents who commence
their studies in January will typically have an academic yearwhich runs from January to
December. Many Masters courses run for a full calendar yearwhich may cross two
academic years. See also Calendar Year.
Advanced Standing: prior, certificated study from anotherinstitution deemed equivalent to
the University modules from which exemption is sought. Can onlybe applied at the point of
admission.
Aegrotat Award: an aegrotat award for incomplete study is anaward that may be conferred
in exceptional circ*mstances, such as in cases where a student'sability to complete an
award is permanently compromised by severe illness.
Alternative Provider: organisations that offer HE courses but donot receive annual public
funding.
Artefact: a single piece of coursework, of a visual, audio,software, composition, design,
culinary or artistic output.
Assessment (Assessed coursework): coursework that students arerequired to complete
and submit, and which contributes in whole or in part to modulemarks and awards.
Assessment Board: the University operates a two-tier AssessmentBoard system where
definitive decisions on matters related to student attainment,progression and awards are
made by Module Assessment Boards, Student Progress Boards andAward Boards, each
with specified remits in relation to assessment standards.
Associate Pro Vice-Chancellor: senior University executive whosupports the Vice-
Chancellor in leading the University, with additionalresponsibility for management of a
large service or of a School/College. Seeuwl.ac.uk/about-us/how-university-works/our-
people/deputy-vice-chancellor-and-pro-vice-chancellors
Average Mark: the weighted average of a student’s performance,calculated in accordance
with the regulations for the award, on which the classificationof the award is based. It is
rounded up or down to the nearest whole number.
Award: awards are the academic qualifications determined byNational Frameworks that
may be awarded on completion of a course of study, includingUndergraduate, graduate,
and postgraduate certificates and diplomas, Bachelor’s degrees,Bachelor’s degrees with
Honours, undergraduate and postgraduate Masters degrees andDoctoral degrees. See
www.qaa.ac.uk/docs/qaa/quality-code/qualifications-frameworks.pdf
Board of Governors: responsible for the strategic direction ofthe University; the Board of
Governors has 20 members, both independent and from within theUniversity. See
uwl.ac.uk/about-us/how-university-works/governance/board-governors.
Calendar Year: a twelve month period, January – December. Seealso Academic Year.
Capstone Project: See Dissertation.
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Chair: leads and manages a meeting, committee or assessmentboard to ensure it runs
smoothly and efficiently and operates within the authorisedTerms of Reference. Chairs of
Assessment Boards are trained and licensed annually by theUniversity.
Chancellor: a role typically held by a distinguished individualwho holds no other University
office. The Chancellor is the ceremonial head of the University.See also uwl.ac.uk/about-
us/how-university-works/chancellor.
Chief Invigilator: responsible for the supervision of anexamination.
Compensation: compensation of failed academic credits is ameasure to reduce the need
for referral of assessment (i.e. resit or retake) where thestudent has demonstrated
academic ability through achieving a specified average mark.
Completion of Procedures (COP) Letter: if a student has nofurther avenues to pursue in
relation to an issue or complaint raised, a Completion ofProcedures Letter is issued by the
University.
Core Module: a module that must be taken and passed to meetrequirements for
progression or award.
Course: a course is an approved and validated combination ofmodules leading to a named
award by the University of West London.
Course Administrator: a Course Administrator assists thestudents, lecturers, Module
Leaders and Course Leaders in running academic courses. They arelocated in the
Academic Schools offices in the Heartspace at St Mary’s Road andat Level 4 of Paragon
House.
Course Handbook: the Course Handbook contains detailedinformation about how a
course is taught and managed, and how students will be assessed.They are available to
students on the University’s VLE, accessed via the StudentPortal portal.uwl.ac.uk/ See
also Student Portal and VLE.
Course Leader: a Course Leader provides academic leadership fora course of study; they
also resolve issues relating to the course.
Coursework: coursework is written or practical work produced bya student during a course
of study, usually assessed in order to count towards a finalmark or grade.
Credit(s): academic credit is a means of measuring andrecognising learning, as outlined in
the Higher Education credit framework for England. A number ofcredits is normally
assigned to each module, which indicates the amount of learningundertaken, and a
specified credit level indicates the relative depth of learninginvolved. Credit is awarded in
recognition of the amount and depth of learning which has beenachieved once a student
has successfully completed a module. Credits are thenaccumulated towards the total credit
required for a named course of study and a qualification, forexample, BA (Hons). A full-time
undergraduate course of study with Honours normally consists of360 credits in total.
Credits gained may be transferred between institutions, onapplication and provided they
remain current. See also European Credit Transfer andAccumulation System and
Recognition of Prior Learning.
Dean of College: the Dean of College has responsibility to leadand manage for all matters
relating to their College within the University.
Deferral of Studies: a temporary postponement of studies,between one to four semesters,
agreed between the student and their School or College ordecided upon by the School or
College.
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Delegated Authority: where the authority invested in anindividual or body is delegated to
another individual or body for a specified purpose.
Deputy Vice-Chancellor (DVC): senior University executive whodeputises for and
supports the Vice-Chancellor in leading the University, with aremit to drive research and
enterprise across the University.uwl.ac.uk/about-us/how-university-works/our-
people/deputy-vice-chancellor-and-pro-vice-chancellors
Discontinuation of Studies: a penalty for serious academicmisconduct, where a student
is no longer permitted to continue studying at theUniversity.
Dissertation: an extended piece of independent study assessed byan output report, an
extended essay or a capstone project. The dissertation orcapstone project comprises a
significant part of most Masters courses. There is also adissertation as part of the Honours
award in many first degrees.
Element of Assessment: an individual item of assessment. Theassessment for a module
may comprise several elements of assessment.
End Point Assessment: the final assessment of a DegreeApprenticeship; it is set by the
employer and must be completed before the Degree Apprenticeshipcan be awarded.
Erasmus+: a student and staff mobility programme funded by theEU and overseen by the
European Commission. It supports students to undertake asemester or a year abroad and
staff to spend a period of time teaching, job shadowing orundertaking training abroad.
uwl.ac.uk/international/erasmus
European Credit Transfer and Accumulation System (ECTS): astudent-centred system
based on the student workload required to achieve the objectivesof a programme of study.
Its aim is to facilitate the recognition of study periodsundertaken by mobile students through
the transfer of credits. A full-time undergraduate academicworkload is deemed to be 60
ECTS, normally equivalent to 120 UK credits.
Exceptional Circ*mstances: the University recognises that theremay be times when
students will encounter difficulties (exceptional circ*mstances)during their course of study
and provisions are made to support the student in continuing tostudy.
ExPERT Academy: supports professional practice in relation tolearning, teaching and
Higher Education pedagogic research within the University.
Extended Degree: an Honours degree with foundation year (480credits).
Extended Masters Degree: a Masters degree that commences withcompletion of an
additional 60-credits at Level 6, to enable students without agood Honours degree to meet
admissions criteria for a Masters course.
Extension: an extension may be given when unexpected andunanticipated difficulties
adversely impact a student’s ability to complete assessments ontime.
External Examiner: a professional academic from outside theUniversity who monitors the
See AlsoSearchCommon Errors in English Usage and MoreTeaching Heart Auscultation to Health ProfessionalsJournal articles: 'Echo (Online service)' – GrafiatiAuthentic assessment at the module and programme levelassessment process. The role has four elements: maintainacademic standards, check
processes, act as a guardian of national standards and also toact as a critical friend to the
University or School/College.
Note: The definition and remit of External Examiners for allundergraduate and
postgraduate courses is not applicable to research programmescovered by the
Postgraduate Research Regulations which have their ownexaminer/External
Examiner arrangements in place.
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Fitness to Practise: ‘fit to practise’ means that a student hasthe skills, knowledge and
character to practise their profession safely andeffectively.
Formative Assessment: an assessment that provides students withfeedback on progress
and informs their development. It does not normally contributeto the overall assessment
mark.
Foundation Year: an additional year of a Bachelor’s degree atLevel 3, to support
development of academic skills.
Governor: see Board of Governors.
Graduate School: the University School that supportspostgraduate research students and
supervisors and promotes scholarly activity, including thepublication of the University’s
New Vistas journal.
Head of School/College: the Head of School/College hasresponsibility to lead and
manage all matters relating to their School or College withinthe University.
Head of Subject: the Head of Subject has responsibility for anacademic subject within a
School or College.
Higher Education Provider: the publicly and privately fundedUniversities and other HE
institutions and the alternative organisations that offer HEcourses in the UK. See also
Alternative Provider.
Higher Education Statistics Agency (HESA): the designated databody for England:
collects, processes and publishes data about higher education inthe UK.
Individual Support Plan (ISP): all students who have registeredwith the Wellbeing Team
and provided evidence of their disability, long term medicalcondition or specific learning
difficulty will be provided with an ISP. The ISP summarises thesupport requirements for an
individual student; the ISP applies from the point it is issuedand cannot be applied
retrospectively.uwl.ac.uk/students/support-services-for-students/disability-and-mental-
health-support
Integrated Masters: a four-year degree that combines anundergraduate bachelor's
degree course with an extra year at master's level.
Invigilated Examination: an examination conducted under formalexamination conditions
and supervised by an examination invigilator.
Learning Outcomes: statements that describe and emphasise theapplication and
integration of the knowledge or skills that students shouldacquire by the end of a particular
assignment, class or course.
Level: see Academic Level.
Mitigating Circ*mstances (Mitigation): circ*mstances that areoutside a student’s control
which may have an adverse impact on a student’s ability toundertake or complete an
assessment so as to cast doubt on the likely validity of theassessment as a measure of the
student’s achievement.
Module: an approved block of teaching and learning leading tothe award of academic
credit and forming part of a course of study.
Module Assessment: assessment of the performance of a student ona module. This may
include a variety of elements and forms, including coursework,dissertations, practical
assignments, presentations and exams.
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Module Leader: a Module Leader provides academic leadership fora module of study;
they also resolve issues relating to the module.
Module Mark: the overall module result. This may be an aggregateof marks from several
elements of assessment, which may be weighted.
Module Specification: the validated (approved) documentoutlining how a module is taught
and assessed and its intended learning outcomes for the student.Students can access this
information through the Module Study Guide.
Module Study Guide (MSG): a guide for students with detailedinformation about how the
module will be taught and assessed, where to access support andthe learning resources
recommended for the module.
MyRegistry: ‘MyRegistry’ is the website provided for studentswhich enables them to
access their student record in order to enrol, re-enrol, updatepersonal details and viewtheir
results, etc. The website is located atuwl.ac.uk/myregistry.
National Student Survey (NSS): an independent survey offinal-year undergraduates that
aims to establish a broad picture of the overall studentexperience and the quality of
education offered by HEIs and alternative providers.
New Vistas: the University’s academic journal, addressing highereducation policy, practice
and scholarship. See also Graduate School anduwl.ac.uk/research/new-vistas-journal.
Non Submission: If a student does not submit their assessment,it is considered a ‘Non
Submission’. If a student submits an assessment over ten workingdays later than the
original or agreed extended deadline, the piece of work willalso be deemed as a ‘Non
Submission’. A ‘Non Submission’ is counted as an assessmentattempt.
Notional Study Hours: The number of hours required to completean academic credit,
module, or course. For example a 20-credit module will have 200notional study hours
attached to it. These may be completed via attendance at acombination of lectures,
seminars, workshops or other forms of tuition, group orindividual study and placement
learning.
Office for Students (OfS): the new (2018) regulator of HigherEducation providers in
England. An independent body that reports to Parliament throughthe Department of
Education. www.officeforstudents.org.uk/
Office of the Independent Adjudicator (OIA): an independent bodyset up to review
student complaints. Students may take a case to the OIAfollowing the completion of all
avenues of complaint open to them within their institution. Seealso Completion of
Procedures (COP) Letter and www.oiahe.org.uk/.
Option Module: A module which may be chosen from a list ofalternatives, allowing
variation and student choice in the curriculum.
OSCE – Objective Structured Clinical Examination: an assessmentmethod that tests clinical skills and competence in communicationin a healthcare setting.
Pecha Kucha: an oral assessment method of a presentation of 20slides each for 20
seconds.
Personal Tutor: the initial source of support for a student inall areas of academic life. The
Personal Tutor’s role is to offer support and guidance if thereare problems with the course
of study or personal welfare.
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Plagiarism: the practice of taking someone else’s work and/orideas and passing it/them off
as their own or where a student represents someone else’s workas their own irrespective
of whether this was intended. Plagiarism also encompasses astudent using their own work
where it has already been submitted for assessment in anothermodule or course of study.
Plagiarism may be detected through the submission of writtenwork through an online
detection system. See also Academic Offence.
Portal: see Student Portal
Portfolio Assessment: assessed coursework consisting of a set orseries of short written,
creative, linguistic or mathematical tasks or artefactscollected and submitted as a single
assignment.
Posthumous Award: an award made to an enrolled student who diesprior to being able to
complete their course of study, or prior to a completed awardbeing conferred.
Prerequisite Module: a specified module that must be takenbefore a second specified
module can be taken.
Pro-Chancellor: acts as a deputy to the Chancellor. See alsoChancellor and
uwl.ac.uk/about-us/how-university-works/our-people/pro-chancellor.
Professional, Statutory and Regulatory Bodies: a diverse groupof professional and
employer bodies, regulators and those with statutory authorityover a profession or group of
professionals. PSRBs provide membership services and promote theinterests of people
working in professions; accredit or endorse courses that meetprofessional standards,
provide a route through to the professions or are recognised byemployers.
Progression: the process of moving from one level of study tothe next, or from the taught
element to the dissertation, placement or project element of acourse.
Pro Vice-Chancellor (PVC): senior University executive whosupports the Vice-Chancellor
in leading the University, and works to drive strategy andpolicy within the University in
specialised areas such as research or student experience.uwl.ac.uk/about-us/how-
university-works/our-people/deputy-vice-chancellor-and-pro-vice-chancellors
Quality Handbook: the Quality Handbook is produced by theUniversity’s Academic Quality
Office and documents all academic quality-relatedprocedures.
Reasonable Adjustments: the support requirements for anindividual student, summarised
in the Individual Support Plan (see ISP above).
Recognition of Prior Learning (RPL): the generic term for therecognition of prior
learning, whether the result of a formal course, certified (orcertificated) learning (RPCL) or
learning through experience (RPEL). An applicant who has theirrelevant prior qualification
or certified learning accepted may be admitted onto a course ofstudy with advanced
standing credit.
Registration: process by which a student signs up for modules ofa course of study.
Registry: the central University service responsible for manyaspects of the student
journey: enrolment to graduation, maintaining the curriculum,assessment administration,
School and College governance, the Academic Regulations,academic administration and
policy.
Regulatory Casework Panel: a panel comprised of senior Registryand Academic Quality
Office staff. The Panel is convened to consider individualstudent cases that may fall
outside the Academic Regulations.
University of West London - Academic Regulations 2019-20 14
https://www.uwl.ac.uk/about-us/how-university-works/our-people/pro-chancellorhttps://www.uwl.ac.uk/about-us/how-university-works/our-people/deputy-vice-chancellor-and-pro-vice-chancellorshttps://www.uwl.ac.uk/about-us/how-university-works/our-people/deputy-vice-chancellor-and-pro-vice-chancellors
Registry Services: the section within the Registry responsiblefor Student Records and
Data, Conferments and Awards, and Timetabling. Processes andrecords matters relating
to a student’s journey from enrolment through to graduation,sets and amends the timetable
and rooming arrangements and maintains the record of theUniversity’s curriculum and
awards.
Research Excellence Framework (REF): the system for assessingthe quality of research
in UK higher education institutions. It is conducted by expertpanels for each of 34 subject-
based units of assessment, assessing research output quality andimpact and the research
environment.
Research Students: registered for a course of study specificallydesignated as a research
course. Research courses have separate Academic Regulations.
Resit: the repeat of all or part of a module’s assessments,following module failure at a
previous attempt, including non-submission. Resits do notinvolve the repeat of attendance
for the module. The assessment mark is normally capped at thepass mark.
Retake: the repeat of a module following failure at a previousattempt, including non-
submission. Retakes normally involve attendance, payment oftuition fee and completion of
all elements of the module, and the submission of allassessments (summative and
formative). They count towards the value of academic credit forwhich students must
normally be registered in an academic year. The assessmentmark(s) for a retake of a
module is not capped. One resit attempt is available for eachelement of a retake module
(see Resit above).
Schools Administration: the section within the Registryresponsible for many of the
student-facing administrative aspects of the student journeyincluding module enrolment
and curriculum checking and the administration of assessment.Works closely with
students, the Schools and Colleges and the central services.
Senior Management Group: the principal management team of theUniversity, consisting
of the Heads, Directors or Managers of the University’s Schoolsand Colleges and Central
Services.uwl.ac.uk/about-us/how-university-works/our-people/senior-management-group
Special Regulations (PSRB): Special Regulations are academicregulations for individual
courses of study that diverge from the standard AcademicRegulations for the University
where there is a legitimate academic rationale, or a specificrequirement set down by a
Professional Statutory or Regulatory Body, or a joint orcollaborative course requires it.
Special regulations shall be designated as such through thecourse approval process, and
approved by the Academic Board or its delegated authority.
Student Disciplinary: the Disciplinary Regulations (Students)are online at:
uwl.ac.uk/about-us/policies-and-regulations.
Student Handbook: reference guide to help students find theirway around the University's
facilities, services and policies - seeuwl.ac.uk/students/current-students/student-handbook.
Student Portal: the online dashboard that enables students toaccess sources of
information relevant to the studies and time at University. Seeportal.uwl.ac.uk/
Students’ Union: the University of West London Students’ Unionis the official union for all students of the University – seewww.uwlsu.com
Summative Assessment: formally measures a student’s achievementin relation to the
learning outcomes of a module and contributes to the modulemark.
Teaching Excellence Framework (TEF): a system that aims toassess the quality of
teaching in universities in England (and some in Scotland andWales), via the analysis of
University of West London - Academic Regulations 2019-20 15
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six core metrics (quantifiable measurements) a writtensubmission from the University and
six core metrics (quantifiable measurements). Universities areranked bronze, silver or gold
based on the outcomes of the analysis.
Threshold: a specified minimum mark which is prescribed by aProfessional, Statutory and
Regulatory Body that must be obtained in one or more elements ofassessment in order to
pass a module. This is in addition to, and distinct from, therequirement to achieve a pass in
the overall module mark to pass the module.
Threshold Academic Standards: the minimum acceptable level ofachievement that a
student has to demonstrate to be eligible for the award ofacademic credit or a qualification.
For equivalent qualifications, the threshold level ofachievement is agreed across the UK.
Tier 4 Compliance: the UK Home Office (Visas and Immigration)requirements under Tier
4 of the points-based system (PBS) relating to studentimmigration legislation – see
uwl.ac.uk/current-students/support-current-students/welfare-support
UKVI: UK Visas and Immigration which is part of the Home Office.See also Tier 4
Compliance.
University: the University of West London, unless otherwisespecified.
University Secretary: senior advisor on governance-relatedissues and associated
legislative matters. The University Secretary reports directlyto the Vice-Chancellor and is
also the University’s Chief Compliance Officer - seeuwl.ac.uk/about-us/how-university-
works/office-vice-chancellor/vice-chancellor-executive.
University Registrar: has oversight of the University’s studentrecords, the operations
which support the student journey and the academicadministration, policy, governance and
regulations.
Vice-Chancellor (VC): The Vice-Chancellor is the Chief Executiveof the University – see
uwl.ac.uk/about-us/how-university-works/office-vice-chancellor/vice-chancellor.
Vice-Chancellor’s Executive (VCE): advises and supports theVice-Chancellor in fulfilling his responsibilities to theUniversity - seeuwl.ac.uk/about-us/how-university-works/office-
vice-chancellor/vice-chancellor- executive.
Virtual Learning Environment: educational technology that allowscourse content to be
delivered through a web-based platform. In UWL, this is done viathe BlackBoard sites
accessible through the Student Portal. See also StudentPortal.
Viva: See Viva Voce
Viva Voce: an oral examination, typically for the assessment ofa Doctoral degree, or to
clarify a student’s coursework on any other award.
Wellbeing Team: part of the Student Services Team supportingstudents through their
studies - seeuwl.ac.uk/current-students/support-current-students/welfare-support.
Withdrawal from Studies: the decision of a student to leave acourse of study completely,
with no intention of returning at a later date; or the decisionby an Assessment Board to
remove a student permanently from a course of study.
University of West London - Academic Regulations 2019-20 16
https://www.uwl.ac.uk/current-students/support-current-students/welfare-supporthttp://www.uwl.ac.uk/about-us/how-university-works/office-vice-chancellor/vice-chancellor-executivehttp://www.uwl.ac.uk/about-us/how-university-works/office-vice-chancellor/vice-chancellor-executivehttp://www.uwl.ac.uk/about-us/how-university-works/office-vice-chancellor/vice-chancellor-executivehttp://www.uwl.ac.uk/about-us/how-university-works/office-vice-chancellor/vice-chancellorhttp://www.uwl.ac.uk/about-us/how-university-works/office-vice-chancellor/vice-chancellor-executivehttp://www.uwl.ac.uk/about-us/how-university-works/office-vice-chancellor/vice-chancellor-executivehttp://www.uwl.ac.uk/about-us/how-university-works/office-vice-chancellor/vice-chancellor-executivehttps://www.uwl.ac.uk/current-students/support-current-students/welfare-support
ACCA Association of Chartered Certified Accountants
AHRC Arts and Humanities Research Council
AP Alternative Provider
APC Academic Partnerships Committee
AQO Academic Quality Office
AQSC Academic Quality and Standards Committee
ARRC Academic Regulations Review Committee
BA (Hons) Bachelor of Arts (with Honours)
BEng (Hons) Bachelor of Engineering (with Honours)
BMus (Hons) Bachelor of Music (with Honours)
BNurs (Hons) Bachelor of Nursing (with Honours)
BSc (Hons) Bachelor of Science (with Honours)
CertHE Certificate of Higher Education
CIM Chartered Institute of Marketing
CIMA Chartered Institute of Management Accountants
CIPD Chartered Institute of Personnel and Development
CLBS Claude Littner Business School
CMA Competition and Markets Authority
CNMH College of Nursing, Midwifery and Healthcare
COP Completion of Procedures letter
CPD Continuing Professional Development
DAP Degree Awarding Powers
DBA Doctor of Business Administration
DBS Disclosure and Barring Service
DfE Department for Education
DHS Doctor of Health Studies
DHSc Doctor of Health Science
DipHE Diploma in Higher Education
DMid Doctor of Midwifery
DMus Doctor of Music
DNurs Doctor of Nursing
DPS Doctor of Policing and Society
Acronyms and Abbreviations
University of West London - Academic Regulations 2019-20 17
DVC Deputy Vice-Chancellor
EdD Doctor of Education
ECTS European Credit Transfer and Accumulation System
ESRC Economic and Social Research Council
EThOS British Library Electronic Theses Online Service
FdA Foundation Degree in Arts
FdEng Foundation Degree in Engineering
FdSc Foundation Degree in Science
FE Further Education
FHEA Fellow of the Higher Education Academy
FHEQ Framework for Higher Education Qualifications
HCPC Health and Care Professions Council
HE Higher Education
HEA Higher Education Academy
HECoS Higher Education Classification of Subjects
HEI Higher Education Institution
HEP Higher Education Provider
HESA Higher Education Statistics Agency
ISP Individual Support Plan
LCM London College of Music
LGCHT London Geller College of Hospitality and Tourism
LLB (Hons) Bachelor of Laws (with Honours)
LLM Master of Laws
LSFMD London School of Film, Media and Design
LTAC Learning, Teaching and Assessment Committee
MA Master of Arts
MBA Master of Business Administration
MMus Master of Music
MPhil Master of Philosophy
MSc Master of Science
MSci Master of Science (Integrated Degree)
MSG Module Study Guide
NMC Nursing and Midwifery Council
NSS National Student Survey
University of West London - Academic Regulations 2019-20 18
OfS Office for Students
OIA Office of the Independent Adjudicator
OSCE Objective structured clinical examination
PFHEA Principal Fellow of the Higher Education Academy
PhD Doctor of Philosophy
PG Postgraduate
PG Cert Postgraduate Certificate
PG Dip Postgraduate Diploma
PSRB Professional, Statutory and Regulatory Body
PVC Pro Vice-Chancellor
QAA Quality Assurance Agency
REF Research Excellence Framework
RPCL Recognition of Prior Certificated Learning
RPEL Recognition of Prior Experiential Learning
RPL Recognition of Prior Learning
SCE School of Computing and Engineering
SHSS School of Human and Social Sciences
SLC Student Loans Company
SMG Senior Management Group
SOL School of Law
SRA Solicitors’ Regulation Authority
SU Students’ Union
TEF Teaching Excellence Framework
TNE Transnational Education
UCAS Universities and Colleges Admissions Service
UG Undergraduate
UKVI UK Visas and Immigration
UUK Universities UK
UWL University of West London
VC Vice-Chancellor
VCE Vice-Chancellor’s Executive
VLE Virtual Learning Environment
University of West London - Academic Regulations 2019-20 19
Section 1 – Introduction
1. Introduction to the Academic Regulations
1.1. What are the Academic Regulations
1.1.1. The academic regulations guarantee the standards of theUniversity’s awards, including research degrees. The academicregulations (including any changes
made to the regulations) are the responsibility of theUniversity’s Academic
Board. They apply to all academic awards that the University hasthe right to
make under powers granted through the Further and HigherEducation Act,
1992.
1.1.2. These awarding powers allow the University to grantdegrees, diplomas, certificates and other academic awards tostudents who have successfully
completed courses which the University has set, approved,monitored and
reviewed and who have passed our assessment.
1.2. Applicability of the Academic Regulations
1.2.1. These regulations shall take effect from the start of theAcademic Year 2019-20, and shall supersede all previousregulations, except where it is specifically
stated that the regulations in force at the time of a student’senrolment apply.
These may include:
a) students admitted with advanced standing to a subsequent yearof study on a course. The regulations for the cohort joined shallapply;
b) students transferred from other courses within theUniversity. The regulations for the cohort joined shall apply;
c) students changing course duration (for example, from a fouryear course to a three year course). The regulations for the cohortjoined shall apply;
d) where courses have existing and approved special regulations;e) where it is otherwise specified in these regulations.
1.2.2. All staff and students must adhere to the University’sacademic regulations.
1.3. Scope of the Academic Regulations
1.3.1. These regulations shall apply to all students enrolledand registered for undergraduate or postgraduate courses of studyof the University. Specific
regulations for academic partnerships may be required, seesection 1.3.2
below.
1.3.2. These regulations shall also apply to students registeredon courses with academic partners and accredited courses of theUniversity. In some cases,
separate arrangements may apply to courses offered by academicpartners.
Such arrangements are set out in the relevant memoranda ofa*greement and
supporting documentation for the Academic Partnership.
1.3.3. The Vice-Chancellor shall assume overall responsibilityand authority for the operation of the University’sregulations.
1.3.4. The University reserves the right to amend the AcademicRegulations. Such changes will be made in response to nationalquality and standard frameworks,
University of West London - Academic Regulations 2019-20 20
requirements of Professional, Statutory and Regulatory Bodies orwhen they
are of benefit to students. If the regulations should change,the University will
determine the extent to which the changes apply and studentswill be
consulted and advised by direct communication to their UWLstudent email
address and via the Student Portal. Prospective students will becontacted
directly via the University website. All concerns raised bystudents will be
considered and agreed by the Academic Board before being putinto effect.
1.3.5. The University treats all students fairly and equally,and takes strict measures to avoid bias in its processes. TheUniversity makes reasonable adjustments
to its processes when necessary to make sure that a student isnot
disadvantaged because of any specific characteristics protectedby law.
1.3.6. The Vice-Chancellor, or authorised nominee, is allowed touse their discretion when applying the academic regulations inexceptional circ*mstances, as long
as any variation is reasonable, is agreed by a member of theVice-Chancellor’s
Executive Team and is clearly recorded.
1.4. Approval of Regulations, Courses and Modules
1.4.1. The Academic Board is responsible for the management ofthe academic standards and quality of courses leading to awards ofthe University. The
Academic Regulations shall be approved by the AcademicBoard.
1.4.2. The Academic Board shall approve courses of study andindividual modules, including any amendments and closures.
1.4.3. The University reserves the right to amend any course ofstudy or module, and to withdraw any course of study or modulewhere there are insufficient
students, to ensure that courses remain current and also inresponse to staff
changes. Normally, amendments to courses of study and modulesshall be
enacted for the next cohort to join the course, or group to takethe module.
Where an amendment has an effect on students currentlyregistered for the
course or module, students will be formally notified of thechange and approval
will be sought from each individual student and the option toremain on the
same course of study or module will normally be provided to thestudent. Once
approved, a course closure shall not normally take place untilall students
registered on the course have completed.
1.4.4. Exceptions to regulations will have been approved and arerecorded in the Register of Exemptions in Section 15, Appendix 4and may apply to some
courses and modules. Such regulations shall be detailed in theappropriate
Course Handbooks and Module Study Guides.
1.5. Academic Credit Accumulation Scheme
1.5.1. A student must undertake an approved course of study, orapproved combination of modules according to the coursespecifications, and meet the
compulsory and core elements for progression from one year ofstudy to the
next and for an award.
1.5.2. Courses are carefully constructed combinations ofacademically coherent core and optional modules whose successfulcompletion leads to an award.
University of West London - Academic Regulations 2019-20 21
1.5.3. A module worth 20 credits represents a sixth of one yearof study for all
undergraduate courses. Normally, students shall be enrolled withthe
University and registered on courses and modules in accordancewith the
requirements set out in these regulations.
1.5.4. Students who have been awarded qualifications from theUniversity may not
subsequently present themselves for re-examination for thataward in the same
subject of study.
1.6. Award of Academic Credit
1.6.1. The award of academic credit relates to achievement inindividual modules. Academic credit shall be awarded to a studentwho meets the requirements to
pass the module in question.
1.6.2. The academic credit awarded shall be that approved forthe module; the amount of academic credit awarded shall not vary inaccordance with the level
of achievement. The level of achievement shall be reflected bythe module
mark.
1.7. Student Conduct
1.7.1. Students are required to comply with the Student Code ofConduct as outlined in the Student Handbook:uwl.ac.uk/students/current-students/student-
handbook
Section 2 – Admissions
2. Admissions
2.1. Admissions Overview
2.1.1. Applicants must apply to the University in the prescribedmanner for a particular course of study and fulfil the admissionsrequirements in accordance
with the Academic Regulations and course requirements which areset out in
the appropriate course specifications.
2.1.2. The University uses admissions requirements to admitstudents to courses if it considers them to have a reasonableexpectation of completing the award and
achieving the required standard. Applicants are considered basedon their
previous attainment (for example, qualifications and experience)and where
relevant, evidence of potential.
2.1.3. Admission requirements to University courses are approvedat validation and are published on the University’s website.
2.1.4. All offer holders must declare whether they have anyunspent criminal convictions. The University will consider whethersuch convictions are
compatible with membership of the University and, in particular,with a place
on a course. Further details are available on the University’swebsite:
uwl.ac.uk/about-us/policies-and-regulations, please see‘Admission of
University of West London - Academic Regulations 2019-20 22
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Applicants with a Criminal Conviction’ and ‘Criminal Convictionsand
Disclosures and Barring’.
2.1.5. Courses with Professional, Statutory and Regulatory Bodyrequirements may also be subject to additional entry requirements,for example Disclosure and
Barring Service (DBS) checks.
2.2. Recognition of Prior Learning and Admission with AdvancedStanding Credit
2.2.1. The University makes provision for admission withadvanced standing. Advanced standing is quantified in terms ofacademic credit to ensure that the
overall academic credit requirements for an award are met.
2.2.2. A student may be awarded credit in recognition ofacademic or vocational study completed elsewhere, or of equivalentexperiential learning. Credit may
be awarded in relation to a specific module or as generalcredit.
2.2.3. Advanced Standing is a term used to confirm that astudent may enter a University course at a stage later than thenormal entry point. Advanced
Standing for individuals with prior academic credit can beawarded through
Recognition of Prior Certificated Learning (RPCL) or Recognitionof Prior
Experiential Learning (RPEL) or a combination of both.
2.2.4. Double counting of academic credit occurs where creditthat has contributed to a previous award is reused to gain advancedstanding for a different award.
Double counting is not permitted. Applicants with prior academiccredit should
apply for RPCL and/or must rescind their previous award. Thismeans that the
same piece of learning or credit cannot be counted towards twoor more
qualifications at the same level of award and in the samesubject.
2.2.5. The maximum credit allowed through RPCL and/or RPEL is asfollows:
a) for a Foundation Degree or DipHE, RPCL and/or RPEL may beclaimed for
all of Level 4, but no credits can be claimed at Level 5.
b) for an Honours Degree RPCL and/or RPEL may be claimed for allof Level
3, Level 4 and Level 5, but no credits can be claimed at Level6;
c) for an Integrated Masters Degree, RPCL and/or RPEL may beclaimed for all of Level 4 and Level 5, but no credits can beclaimed at Level 6 or Level
7;
2.2.6. For a Masters Degree RPCL and/or RPEL may be claimed for100 credits; RPCL and/or RPEL may not be claimed for a MastersDegree
dissertation/capstone project.
2.2.7. Where a University’s award is validated, or accredited bya Professional, Statutory and Regulatory Body (PSRB) or otherexternal body, any course
specific arrangements for RPCL or RPEL will be determined at thepoint of
validation or subsequent accreditation by a PSRB. In the case ofa Masters
Degree where the PSRB requirements are lower than the specified100 credits
the PSRB requirement will apply.
2.2.8. Credits awarded via RPCL and/or RPEL shall normally betransferred without marks, except where the credit has been awardedby the University of West
London and these credits have marks.
University of West London - Academic Regulations 2019-20 23
2.2.9. Credits gained through RPCL at a higher award will onlybe transferrable to a lower level award under exceptionalcirc*mstances.
2.2.10. An applicant for a course of study who has a relevantprior qualification or certified learning may be admitted withadvanced standing credit within four
years of the date of the original award of credit. Inexceptional circ*mstances
in some subject areas and in relation to any relevant PSRBrequirements, the
period may be less than four years. The Course Leader/AdmissionsTutor
making the judgement will determine whether the evidence ofprior
qualification is sufficiently current to permit exemption fromthat element of the
University course.
2.2.11. Where a student is admitted with advanced standing, theminimum and maximum permitted duration of study shall be based uponthe time registered
on the new course of study at the University, rather than thenormal duration of
the course as outlined in section 4.1.2 below.
2.3. Rescinding of Awards
2.3.1. A student cannot have two awards at any one time for thesame academic work; a student therefore will have to rescind theiroriginal award to gain the
new qualification via the process of Recognition of PriorLearning and/or
Admission with Advanced Standing Credit (see section 2.2).
2.3.2. For example where the student has met the requirements ofan alternate award, and requests to have that award conferred inplace of the original
award, the certification documentation for the original awardmust be
rescinded (returned) to the University before a new award can beconferred.
2.4. Revocation of Awards
2.4.1. The University can revoke awards following investigationwhere an award is found to have been obtained by fraud or deceptionincluding unfair practice.
2.4.2. The University may revoke an award made under theseregulations where a graduate has not met the requirements of theaward conferred or where the
award has been obtained due to administrative error orirregularities in the
conduct of the Assessment Board.
2.4.3. All cases shall be considered on a case-by-case basis bythe Academic Board, or its delegated authority.
2.5. Falsification of Documents
2.5.1. Where a student secures admission to the University basedon qualifications, documents or statements that are subsequentlyfound to be false or revoked
or invalid, the University shall review the student’sregistration.
2.5.2. A student who intentionally enrols or registers with theUniversity under a false name or identity, or with otherinformation that is subsequently found to be
false, shall have their registration and enrolment terminatedand would cease
to be a student of the University.
University of West London - Academic Regulations 2019-20 24
2.6. Permission to Study in the United Kingdom
2.6.1. All international students, including those living in theUK but without indefinite leave to remain, must provide documentaryevidence of their immigration
status. Any changes to immigration status must be notifiedimmediately to the
University’s Compliance Team and supported with officialdocumentation.
Changes to status include those that mean students no longerrequire visas,
changes in immigration category, application refusals and
Administrative/Judicial Review outcomes. Any student who failsto comply with
these requirements may have their registration and enrolmentterminated, and
will cease to be a student of the University.
Section 3 – Enrolments and Tuition Fees
3. Enrolments and Tuition Fees
3.1. Enrolment and Registration
3.1.1. Students must enrol with the University at the beginningof their studies, and re-enrol at the beginning of each followingacademic year of their course, in
accordance with instructions issued by the University. A studentmust also
register for a course of study with the University, and for themodules
associated with that course. A student who is not registered fora course
cannot be enrolled with the University.
3.1.2. The student name recorded at enrolment and registrationwill normally be the name in the student’s passport. For Tier 4students and those with another
immigration status, it is mandatory that the Universityregisters the student in
the name in the student’s passport.
3.1.3. All letters, transcripts, certificates and awards shallbe issued in the name under which a student is enrolled. TheUniversity requires students to produce
documentary evidence of identity upon initial enrolment; thismay be required
in advance.
3.1.4. Any request to record a change of name must be made inwriting, or by any other valid means, and supported by appropriatedocumentary evidence. The
University shall not issue revised documents for those whochange their
names after receiving an award, except where there has beenan
administrative error or following gender reassignment.
3.1.5. Students are required to notify the University of theirpermanent home and term- time addresses upon enrolment, and shallinform the University in
writing, or by any other valid means (for example via theMyRegistry website),
of any subsequent changes of address.
3.1.6. Students who have not complied with all Universityrequirements for enrolment or re-enrolment may be temporarilyenrolled and registered for a specified
period of time (normally within 2 weeks) during which they mayattend and
use University facilities. Students who do not produce therequired documents
within the specified deadline may be withdrawn from theUniversity.
University of West London - Academic Regulations 2019-20 25
3.1.7. In exceptional circ*mstances, a student may be registeredfor a course of study but not enrolled (normally where a studenthas deferred, or is resitting).
Where termination of a student’s registration occurs, enrolmentis also
terminated.
3.2. Concurrent Study
3.2.1. A student currently registered for a full-time award ofthe University (whether at a UWL UK or international campus, ordelivered by online, distance or blended
learning, or at an academic partner institution) may notnormally be
concurrently registered for an award at any otherinstitution.
3.2.2. A student may not normally be concurrently registered formore than one full-time award of the University.
3.2.3. A candidate for a research degree may be allowed toregister for a qualification in teaching in higher or furthereducation whilst being registered
for the research degree. Such arrangements must be supported bythe
student’s research supervisor.
3.3. Student Identity Card
3.3.1. All students shall be issued with a University IdentityCard that includes a photograph showing the full head and face.There shall be no head covering in
the photograph, unless it is worn for cultural, religious ormedical reasons.
3.3.2. Students shall carry their University Identity Card atall times when on University premises (including the Students’Union (SU)), or when participating
in University or SU activities.
3.4. Tuition Fee Payment
3.4.1. Fees are paid for each year of study and based upon thestandard number of credits per year and the number of years ofstudy. Fees will be adjusted if
additional or fewer credits each year are studied.
3.4.2. Students are required to re-enrol and pay any fees thatmay be due at the beginning of each academic year. Undergraduatetuition fees are subject to
Government regulations on fee increases and future inflationaryincreases will
be applied to each subsequent year of the course of study,subject to these
regulations. All other fees are subject to increase eachyear.
3.4.3. Students who withdraw from the University will be liablefor fees up until formal notification of their withdrawal isreceived by the University. Students should
refer to the Student Handbook (Finances – paying your tuitionfees, student
loans, scholarships and bursaries).
3.4.4. Students who have tuition fee debts with the Universitymay not be allowed to re-enrol for the following academic year.
3.4.5. A student who has outstanding tuition fee debt to theUniversity will not be permitted to attend any graduation or awardsceremonies and certificates and
transcripts will be withheld until all tuition fee debts to theUniversity are paid in
full.
University of West London - Academic Regulations 2019-20 26
3.4.6. Students who are in debt to the University may have theirenrolment
terminated. The termination will be undertaken by the StudentRecord and
Data Team on the advice of the Finance Department where astudent has
made no attempt to pay an outstanding tuition fee debt. Such atermination
may be overturned on payment or a satisfactory agreement to paythe debt.
3.5. Change of Course of Study
3.5.1. An enrolled student may request to transfer to adifferent course of study within the same or to anotherSchool/College within the University. All requests for
transfer shall be considered by the relevant Course Leadertaking into account
factors including the student’s academic achievement, courseentry criteria and
availability of places. For international students considerationwill also be given
to their visa status and Tier 4 compliance. (Students must alsorefer to the
Student Services Team regarding any implications of a change ofcourse of
study to their funding, for example, Student FinanceEngland).
3.6. Modes of Study
3.6.1. A student enrolled with the University and registered fora course shall undertake the course in accordance with thespecified mode of study. Change
of mode of study is permissible where appropriate. The followingmodes of
study apply:
a) full-time study; b) part-time study; c) compulsory placementor internship; d) distance and blended learning; e) part-timeintensive study; f) accelerated degree; g) block release.
3.6.2. Students must also refer to the Student Services Teamregarding any implications of a change of mode of study to theirfunding, for example,
Student Finance England.
Section 4 – Module Registration and Attendance
4. Module Registration and Attendance
4.1. Minimum and Maximum Period of Registration (Duration ofStudy)
4.1.1. Each course of study shall have an approved normalduration related to the mode of study available for the course.
4.1.2. The total time a student may take to study their courseis limited according to the number of credits required for thequalification plus twice the usual
expected course length plus one additional year. The followingformula is used
to calculate the maximum permitted duration of study for which astudent may
be registered on a course:
University of West London - Academic Regulations 2019-20 27
2 x (total number of credits required for the award divided by120), plus 1 year;
examples are provided below:
a) The normal full-time duration of study for a Bachelor'sdegree is three years. The maximum period of registration is 7years including any periods of
deferral;
b) The normal full-time duration of study for a Bachelor’sdegree with foundation year is 4 years. The maximum period ofregistration is 9 years including any
periods of deferral;
c) The normal full-time duration of study for Masters studentsis 1 calendar year. The maximum period of registration is 4 yearsincluding periods of deferral.
[Students who enrol on a Postgraduate Diploma or PostgraduateCertificate
will have a maximum period of registration of three and twoyears,
respectively.]
d) Part-time students are expected to complete their course ofstudy within the maximum period of registration.
Total No of Credits
Year of Entry
Mode of Study
Expected Period of Registration (in years)
Maximum Period of Registration (in years)
Masters D
Title of Award
egree 180 1 Full-time 1 4
Extended Masters
Degree
240 1 Full-time 1.5 5
Integrated Masters
Degree
480 1 Full-time 4 9
Honours Degree with
Foundation Year /
Honours Degree
(Extended Degree)
480 1 Full-time 4 9
Foundation Degree /
Dip HE
240 1 Full-time 2 5
Degree Apprenticeship
Honours Degree
360 1 Full-time 3 7
Honours Degree 360 1 Full-time 3 7
Honours Degree 240 2 Full-time 2 5
Honours Degree 120 3 Full-time 1 3
Pre-registration
Nursing, Midwifery
and Operating
Department Practice
360 1 Full-time 3 5 years and 7
months
University of West London - Academic Regulations 2019-20 28
4.1.3. The period of registration includes periods of approveddeferral.
4.1.4. Courses of less than one year’s normal duration will havetheir own specific regulations regarding completion.
4.2. Module Registration
4.2.1. Students shall be responsible for registering for themodules associated with their course of study by the publisheddeadlines, and in accordance with the
stated procedures.
4.2.2. Any enrolled student who has not completed moduleregistration by the specified deadline shall be registered for adiet of modules designated by their
School/College. This shall include allocation to modules wherestudents might
normally have been able to choose; the opportunity of choicewill no longer be
available.
4.2.3. A student who transfers to another module shall replacethe initial module taken with the new module, subject to academicapproval.
4.3. Erasmus Exchanges and Study Abroad
4.3.1. For certain courses and awards, a student may bepermitted to spend up to one academic year (normally excepting thefirst year and the final semester) at
another institution of University status abroad. This studyshall replace study at
the University, and shall be known as an exchange or studyabroad period.
4.3.2. Permission to undertake an exchange or study abroadperiod shall be granted in accordance with procedures approved bythe Academic Board.
4.3.3. The Erasmus Exchange and Study Abroad Scheme uses theEuropean Credit Transfer System (ECTS). A full-time undergraduatestudent’s academic
workload is deemed to be 60 ECTS in a full year, or 30 ECTS persemester.
Module descriptions within the University refer to the creditvalues in UK
credits, where two UK credits = 1 ECTS credit.
4.3.4. All study abroad students will be expected to take aminimum of 30 ECTS credits per semester.
4.3.5. Any UWL Dissertation, Project or Capstone Project modulemay not be substituted as part of an Erasmus+ exchange.
4.3.6. Results achieved for modules taken during an exchange orstudy abroad period shall count towards the classification of theaward from the University.
In some cases, and as approved by the Academic Board, theresults achieved
may be subject to rescaling and weighting to bring them in linewith equivalent
marks and results awarded by the University; scaling andweighting methods
shall be approved by the Academic Board, and shall be subject toreview.
University of West London - Academic Regulations 2019-20 29
Section 5 – Attendance and Engagement
5. Attendance and Engagement
5.1. Attendance and Engagement Requirements
5.1.1. Students are expected to attend regularly all forms oflearning activity associated with their course of study, and toengage in their course as
required by the University’s Attendance Monitoring Policy.
5.1.2. Tier 4 students and Apprenticeship students haveadditional requirements in relation to attendance which aredetailed in the Attendance Monitoring Policy.
5.1.3. All students should refer to the published Attendance andEngagement Monitoring Policy:uwl.ac.uk/students/current-students/policies-procedures-
and-regulations and specific course requirements.
5.1.4. Engagement refers to the expectations of the Universityrelated to a student’s engagement whether on-site or remote, withthe learning, teaching and
assessment requirements of their course of study specified inthe Course
Handbook and Module Study Guides. In specified modules,assessment
credit(s) may be linked to mandatory attendance.
5.1.5. The University shall specify and publish semester datesand hours of operation on the University main website:uwl.ac.uk/students/current-
students/semester-and-term-dates .
5.1.6. Each student shall ensure that they are registered forthe correct number of modules and the appropriate choice ofmodules. Students should ensure they
comply with the requirements of attendance, learning andassessments.
5.1.7. All students are required to engage with all assessmenttasks for the modules for which they are registered, as prescribedin the relevant Module Study
Guides.
5.1.8. Apprenticeship students are required to engage in 20% oftheir learning outside their employment, by attending and engagingwith their modules’
teaching and assessment.
University of West London - Academic Regulations 2019-20 30
https://www.uwl.ac.uk/about-us/policies-and-regulationshttps://www.uwl.ac.uk/about-us/policies-and-regulationshttps://www.uwl.ac.uk/students/current-students/semester-and-term-dateshttps://www.uwl.ac.uk/students/current-students/semester-and-term-dates
Section 6 - Conduct of Assessment
6. Conduct of Assessment
6.1. Assessment Principles
6.1.1. The purpose, structure, associated learning outcomes,type and format of assessment and reassessment, including relevantweightings and thresholds
where applicable for each module shall be set out in theapproved module and
course specifications as approved by the Academic Board, or itsdelegated
authority.
6.1.2. Students will be informed via the Module Study Guides ofthe arrangements for teaching and learning, the module content, andthe assessment and
reassessment requirements at the start of a student’s academicyear. Students
must make themselves available during the entire examinationand
assessment period and where relevant the resit examinationperiod, and not
make any holiday arrangements during this time.
6.1.3. The design and setting of all assessment shall be theresponsibility of the relevant Head of Subject, Course and ModuleLeaders, in accordance with the
approved module specifications and the University’s qualityassurance
guidelines.
6.1.4. All assessments shall also be subject to the approval ofthe External Examiner, the relevant Assessment Board and theProfessional, Statutory and
Regulatory Body, where applicable.
6.1.5. Students must adhere to any published dates and deadlinesfor all assessments.
6.1.6. A student unable to participate in any assessment on thespecified date, due to medical or other reasons beyond theircontrol, should refer to Section 13 -
Exceptional Circ*mstances.
6.1.7. All material submitted for assessment, includingformative assessment, shall be the student’s own work (includingwhere group work specifically forms part
of the assignment). All quotations from the published orunpublished work of
other persons or organisations must be properly attributed, bothat the
appropriate point in the text and in the bibliography.
6.1.8. Where the modules are no longer taught, relatedassessment(s) shall normally be offered for one year after thespecific discontinuation date of the modules).
Assessment Boards will offer alternative forms of assessmentbeyond that
date, if required.
6.1.9. Reasonable adjustments for students may be made on theadvice of the Wellbeing Team on an individual basis to compensatefor any restriction
imposed by a disability and/or unforeseen circ*mstances,provided this does
not compromise the achievement of the learning outcomes.Special
arrangements for individual examinations must be approved by theWellbeing
Team and will be notified to the Examinations Office.
University of West London - Academic Regulations 2019-20 31
6.1.10. The alternative assessment must be approved by theExternal Examiner, the Course/Module Leader; and the relevantAssessment Board will be notified.
6.1.11. Where a member of academic staff or an invigilatorsuspects a student of committing an academic offence, theallegation shall be investigated in
accordance with the Academic Offences Regulations - Section12.
6.2. Coursework
6.2.1. Assessed coursework is coursework that students arerequired to complete and submit, and which contributes in whole orin part to module marks and
awards. Types of coursework include:
a) Written Assignment = report, essay, short-essay, review,analysis, case study, creative and professional written brief,dissertation/capstone project,
literature review, research method essay, research proposal,multiple choice
questions, mathematical/statistical problem, online task,web-based
exercise, translation.
An undergraduate dissertation/capstone project is an extendedpiece of
approved research and writing on a single subject. It istypically completed in
the final year of a degree course and the topic is chosen basedon a
student’s own area of interest.
A postgraduate dissertation requires a higher level oforiginality and is longer
and more complex in relation to the research requirements.
b) Oral Assignment = individual or group presentation,discussion, defence, pitching, performance, teaching;
c) Portfolio = a series of short written, creative, linguisticor mathematical tasks or artefacts collected as part of oneassignment;
d) Artefact = a single piece of work for example, visual, audio,software, composition, design, culinary or artistic output;
e) Practical = experiment, clinical, educational, practice-basedassignment.
f) End Point Assessment = the final assessment of a DegreeApprenticeship; set by the employer. It must be completed beforethe Degree Apprenticeship
can be awarded.
6.2.2. The School/College shall inform students of any penaltiesapplied to the late submission of coursework. Students should referto section 6.3 below.
6.2.3. Students should refer to the Module Study Guide regardingany assessment requirements and any penalties which may apply, forexample, word limits.
6.3. Penalties for Late Submission of Assessment
6.3.1. If the student fails to meet the original deadline andhas not self-certified mitigating circ*mstances, the followingpenalties shall apply:
a) if the assessment is late up to a maximum of five workingdays from the original or agreed extended deadline, the assessmentmark will be capped at
pass mark for the element of assessment;
University of West London - Academic Regulations 2019-20 32
b) if the assessment is late over five working days from theoriginal or agreed extended deadline, the piece of work willreceive a mark of zero for the
element of assessment;
c) if the assessment is late over ten working days from theoriginal or agreed extended deadline, the piece of work will bedeemed as a Non Submission.
6.3.2. A student unable to complete coursework (includingdissertations/capstone projects) by the specified date due tomedical or other reasons beyond their
control, should refer to Section 13 - ExceptionalCirc*mstances.
Section 7 - Examinations
7. Examinations
7.1. Setting of Examination Papers
7.1.1. The Academic Board, or its delegated authority, shallapprove minimum prescribed standards for the production andsecurity of examination papers.
Examination question papers shall be produced to meet thesestandards.
7.1.2. The Head of School/College, or authorised nominee, shallbe responsible for ensuring that appropriate mechanisms are inplace for the production and
scrutiny of examination papers.
7.1.3. The security and storage of examination papers is set outin the Examination Scrutiny Process (available from theExaminations Unit). Examination papers
must be written and prepared in a highly secure environment anddelivered to
the Examinations Team in accordance with the ExaminationScrutiny Process.
7.1.4. Students must not gain access to any examination paperbefore it is sat. Breaches of this regulation shall be deemed anacademic offence, and dealt
with under the Academic Offences Regulations, referred to inSection 12.
7.1.5. All formal examinations shall last for two permitteddurations only: two hours and ten minutes or three hours and tenminutes (unless specified otherwise by
a Professional, Statutory and Regulatory Body). This includes amandatory ten
minutes’ reading time.
7.1.6. Any examination with a duration of less than two hours isclassified as an ‘in-class test’, rather than an examination.
7.2. Examination Timetable
7.2.1. The University shall make the examination timetableavailable for students, detailing the dates, times, and venues ofall invigilated examinations for their
registered modules. The University shall publish the fullexamination timetable
at least three weeks before the first examination occurs; anynecessary
amendments may be made to the published timetable, and shall bepublished.
The University shall specify and publish examination dates onthe MyRegistry
website:onlineregistry.uwl.ac.uk/MyRegistry/common/examTimetable.aspx.
University of West London - Academic Regulations 2019-20 33
https://onlineregistry.uwl.ac.uk/MyRegistry/common/examTimetable.aspx
7.2.2. Students shall be responsible for informing themselves ofthe dates, times, and venues of their examinations including resitexaminations, checking the details
of their personal timetables and making enquiries on possibleexamination
timetable clashes, or omissions. Students should regularly checkfor
amendments to the full examination timetable.
7.3. Oral Examinations
7.3.1. Oral examinations must be conducted by at least twoacademic
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